Administrative/Financial Assistant

POSITION SUMMARY: Responsible for assisting leadership with daily activities and projects. Handles sensitive corporate data and must always maintain a high level of professionalism and confidentiality.  Conveys a positive image of the company.

RESPONSIBILITIES:
• Attends internal meetings as assigned. Records minutes of meetings, drafts agenda and prepares meeting packets. 
• Maintains documents and files for the meetings.
• Provides backup to Executive Assistant as needed.   
• Provides backup to Department Assistants including but not limited to: answering phones, mailings, requesting clinical records, calling for charges, special mailings, etc.
• Provides support to leadership team.
• Responsible for basic accounting tasks in QuickBooks Online (QBO) and tracking customer payments, transactions, etc.
• Provide administrative support for Office Managers meetings as directed by Provider Relations.
• Arranges appointments, meetings and conferences as requested by leadership team. 
• Maintains confidentiality on all matters concerning company policies and practices.
• Assists leadership with special projects, maintaining logs, reports, surveys and mailings as requested.
• Responsible for ADPs Workforce Now Timecard System which includes but is not limited to: Maintaining time sheets, edits, and time sheet approval for payroll input on biweekly basis.
• Responsible for reviewing employee PTO requests and maintaining vacation calendar.
• Receives and verifies monthly travel reimbursement requests for staff and forwards to appropriate manager for approval.
• Responsible to open all checks, create a listing and subtotal of all checks on a weekly basis and give to the Director of Office & Personnel Management for processing.
• Orders and maintains adequate office and janitorial supplies working within controls of not over supplying.
• Opens, sorts, and distributes incoming mail for managers as assigned.
• Assists QCP staff as requested and completes other duties as assigned.

REQUIRED QUALIFICATIONS:
• Minimum of four years of administrative experience, human resources, finance, insurance, customer service in medical industry preferred.
• Associate degree in Business and/or Healthcare Administration or health related field, communications degree preferred.
• Advanced computer literacy and the ability to master computer programs (e.g., Microsoft online products, Canva, Quickbooks online, etc.) used for this work.  Experience with Quickbooks Online preferred. 
• Flexibility and professionalism a must.   

GO TO WEBSITE AND APPLY: 
https://www.qualitycarepartners.com/About-Us/Job-Opportunities/